Your ISEP Coordinator will give you the ISEP application form, which includes a set of instructions, or you can download it from the ISEP Web site. You do not apply directly to ISEP, but submit your application to the ISEP Coordinator at your institution, who will forward the application to ISEP.
ISEP reviews all nominations and matches students with appropriate study sites. Your home institution ISEP Coordinator receives regular reports and will keep you informed during the placement process. Always check with your ISEP Coordinator or study abroad advisor to find out about your placement status; do not contact the ISEP office directly. The high volume of calls and e-mails to the ISEP office makes it difficult for us to get back to you quickly. Your ISEP Coordinator can contact us on your behalf.
If your complete application is received by the priority deadline, ISEP will place you at a potential host institution within three to four weeks, or contact your Coordinator if there are issues that might delay or prevent placement at the sites you listed. ISEP cannot guarantee an offer of placement, and if your academic preparation or language proficiency is not sufficient for the sites you have requested, ISEP may be unable to place you or ask you to defer to a later date to give you a chance to improve your skills.
For most ISEP-Direct programs, there are no limits on the number of openings. For ISEP-Exchanges, the number of students that each site can receive depends on the number of places created there by departing students. You may or may not be placed at your first-choice study site, but ISEP will make every effort to place you at a site that will meet your academic needs and interests.
After placing you, ISEP forwards a copy of your application packet to the proposed study site. The host institution decides whether or not to confirm the placement. Many institutions will want to send your application to the specific departments to ensure that the academic program you have requested is appropriate. More than 90 percent of all students placed are confirmed. If an institution does not confirm, it is most often because the courses requested are not available or because the student does not have the course pre-requisites or language skills for the proposed study program.
It usually takes three to four weeks for the host institution to review your application. ISEP follows up on outstanding confirmations and notifies your Coordinator as soon as possible.
Offer and Acceptance
As soon as the host Coordinator confirms your placement, ISEP sends information and an offer of placement (known as a PPAF packet) to you through your home ISEP Coordinator. The process is complete when you make a commitment to the program by returning the Participant Placement Acceptance Form (PPAF) and enrolling in the ISEP Student Health Insurance Program.
This packet will include an IIS (Institutional Information Sheet) about the host institution where you have been placed. It is very important to read all the details in this document about housing, meals, deposits, and special conditions. The contact information for your host ISEP Coordinator will also be listed.
You should receive your placement packet within eight weeks from the day your application arrives at ISEP. Sometimes the process takes longer because of issues to be resolved or because the host institution needs additional time to review your application.
After your Confirmation and Acceptance
Your host institution will send you a letter of admission and acceptance packet with information. You will need the university's official acceptance letter in order to apply for your visa. (Please see your host country handbook for further information on visas). Additional documents needed by your host institution such as housing and registration forms or an internal university application may also be included in this packet. It is very important to complete these forms in a timely manner.
If you do not receive a letter of admission and acceptance packet from your host institution, contact your host university's ISEP Coordinator immediately. If you do not receive a response from the host Coordinator, please contact your home ISEP Coordinator.
SM1 students studying outside the USA should be aware that many universities abroad close for the summer or employees take extended vacations, so host Coordinators may not be available by email during July and August. Please try to contact your host Coordinator with any questions before the end of June.