A period of study in the United States can be academically, culturally
and personally enriching. It is also an important career credential,
especially if it includes work experience in a U.S. company, government
agency, or non-profit organization. Academic Training allows ISEP participants
to gain this valuable work experience.
"Academic Training" is a term used by the U.S. Department
of State for J-1 Visa students who wish to intern or work in the U.S.
as part of their academic program. This work experience can be paid
or unpaid, and must relate to the academic field which
you are studying at your host university.
Most students participate in Academic Training after they have completed
their academic program at the host university.
In order to participate in Academic Training, you must apply and be
approved in advance by ISEP. You cannot participate in Academic Training
without ISEP's approval.
How to Apply for Academic Training
Please contact your host ISEP Coordinator regarding Academic Training.
In order to apply, you will need to submit the documents below. All documents must arrive at the ISEP Central office 4 weeks prior to the end date listed on the student's DS-2019. Forms and documents may be scanned and submitted via email.
**Please note that students are required to pay a $100 processing fee for Academic Training.**
1) Request for J-1 Academic Training Authorization
2) Offer letter from prospective employer that includes the following (sample included in the application):
- Job position/title
- Brief description of the goals and objectives of your Academic Training
- Specific begin and end dates of the Academic Training
- Number of hours per week you will be participating in the Academic Training
- Address where you will be participating in the Academic Training
- Name and address of your training supervisor
- Salary you will receive for participating in the Academic Training (if applicable)
3) Statement from Academic Advisor (form included in the application)
- Form must be filled out in its entirety.
- Form must include the same information as the employer letter.
4) Proof of funding:
- Bank Statements showing sufficient funds (copy is sufficient).
- If you will receive a salary, the employer letter with this information is sufficient.
5) Copy of Form DS-2019
6) Student Health Insurance Enrollment Form
- Payment should be included if you are requesting Academic Training post-exchange.
7) Student Payment Form
- $100 Processing Fee for Academic Training
Frequently Asked Questions
When can I do Academic Training?
A: You can do "academic training" during or after
your period of study.
While you are studying, you may work for up to 20 hours per week
in a position that meets the definition of academic training.
Most ISEP participants do academic training after they have finished
their course work; and at that time, they are allowed to work up to
40 hours a week in a position that meets the academic training criteria.
For how long am I allowed to do Academic Training?
A: Non-degree seeking students: The length of time
for which you can apply is equal to the length of your academic placement
- up to 4 months for semester students, and up to 9 months for full-year
Degree seeking students: Participants who have earned a
master's degree at a U.S. university through ISEP may work for up
to 18 months.
How do I know if a position qualifies for Academic Training?
A: According to government regulations, "academic training
must be an integral or critical part of the exchange visitor's academic
program." This means that the position must be directly related
to and an integral part of your major field of study at your host
institution in the United States.
How do I find an Academic Training position?
A: Most universities have career centers that list available
positions. Departmental bulletin boards are another source of information,
and professors in your field of study may be able to give you some
advice. You have to be proactive in finding a position, but you will
discover many possibilities if you keep your eyes and ears open and
learn the art of networking. It is a good idea to begin looking for
work early in the semester.
What are the costs involved?
A: Students are required to pay a $100 processing fee for Academic Training.
Academic training usually involves a paid position. If you
participate in academic training following your period of study and
the position is unpaid, you must prove that you have sufficient funds
to support yourself during the period of training.
You are responsible for obtaining your own housing and meals if participating
in academic training after the last day of benefits at your host institution.
You are required to continue your ISEP health insurance enrollment
during your training period.
Am I eligible for Academic Training?
A: As an ISEP-sponsored exchange visitor, you are eligible
to apply for academic training during your exchange period if all
of the following conditions are met:
- You are in good academic standing at your host institution and will
continue to maintain full-time student status.
- The academic training is directly related and an integral part to
your major field of study at your host institution.
- You complete the application process and receive approval, in advance
of beginning the training, from ISEP.
As an ISEP-sponsored exchange visitor, you are eligible to apply for
academic training following your exchange period under the following
- The period of training requested meets the following conditions:
- If your ISEP exchange period was for a full-year, you are eligible
for a maximum of nine (9) months of academic training.
- If your ISEP exchange period was for a semester only, you are eligible
for a maximum of four (4) months of academic training.
- If you earned a post-graduate degree from your U.S. institution while
on ISEP, you are eligible for academic training for a period not to
exceed the period of time on ISEP or 18 months, whichever is shorter.
- The academic training is directly related to and an integral part
of your major field of study at your host institution in the United
- You complete the application process, receive approval from ISEP,
and your extension must be processed in advance of beginning the training.
Complete applications for academic training following the exchange
placement must be received four (4) weeks prior to the expiration of
the DS-2019 (formerly known as an IAP-66) or the end of academic program,
whichever is earlier.