New Coordinator Workshop

October 27, 2011 (Thursday), All Day
October 28, 2011 (Friday), Half Day

Key Bridge Marriott
1401 Lee Highway
Arlington, Virginia 22209
(across the Potomac River from Washington, DC; two blocks from the Rosslyn Metro Station)
Phone:  1-703-524-6400
Fax:  1-703-524-8964

The New Coordinator Workshop is an essential event for coordinators, advisors, and new members who have joined ISEP in the last year. ISEP Staff and experienced member university Coordinators will guide participants through the basics of our programs and procedures, and explore ways in which we can work together to enhance students’ chances of placement and help them make the most of their ISEP experience. We look forward to welcoming you!

Registration

Participants are asked to register online by Friday, October 14th. The $195 registration fee includes workshop materials, 2 continental breakfasts, 2 lunches and coffee breaks.

Payment

ISEP accepts checks, credit card, bank drafts, international money orders or wire transfers.

For credit card processing please click here
For wire transfer instructions please email Samantha Gross

New Coordinator Workshop Cancellation Policy

Cancellation of New Coordinators Workshop registrations and requests for refunds must be made in writing.
Cancellation requests received by October 14 will be assessed a $25 processing cancellation fee.
Cancellation requests received after October 14 will be assessed a $150 cancellation fee to cover the cost of meal commitments. Cancellation requests may be faxed to 1-703-243-8070 or e-mailed to Samantha Gross.

The cancellation fee will be deducted from your reimbursement. If payment is made by credit card, a credit will be issued to your credit card account; otherwise, a refund check will be issued. Refunds will be processed after the New Coordinators Workshop.

Hotel Accommodations

ISEP has a room block at the Key Bridge Marriott Hotel at the rate of $189 per night plus taxes (single/double occupancy). Room block dates are for October 26-27, 2011.

Roommate Option: Due to this year’s hotel room rate, ISEP has requested some rooms within the hotel block for those that are interested in sharing rooms.  If you are interested in sharing a room, please email your request to Tiffany Jefferson.  Once requests are received, ISEP will immediately provide the list to those that express interest.  It will be the responsibility of the coordinators to connect with someone on the list and proceed with making your hotel room reservations.

Reservations may be made online or by calling 1.506.474.2009 or 1.800.266.9432. Reservation deadline is Friday, October 14, 2011.

Questions

Please contact Clayton Harrington regarding workshop program content, Tiffany Jefferson regarding workshop registrations and hotel accommodations, or Samantha Gross regarding workshop payments

Workshop Agenda

Thursday, October 27, 2011

8:00 – 5:00            Registration/Information Desk open all day
8:30 – 9:00            Continental Breakfast
9:00 – 9:10            Welcome & ISEP Overview
9:10 – 9:20            Introductions

Part One:  Coordinator Responsibilities for Outgoing Students

9:20 – 10:00          ISEP Options, Promoting ISEP and Recruiting Students
10:00 – 10:15        Ambassador Program
10:15 – 10:45        Utilizing ISEP Online and Printed Resources
10:45 – 11:00        Coffee Break
11:00 – 11:30        Application Process and Advising
11:30 – 11:50        Q&A about Advising and Applying
11:50 – 12:15        Special Considerations for ISEP-Direct
12:15 – 1:45          Lunch – Capital View Foyer, 14th Floor
     
      Transition:

1:45 – 2:30            Placement, Confirmation and Acceptance Process
2:30 – 4:30            Special Session for Coordinators of ISEP Direct Member Institutions
2:30 – 3:30            Mock Placement
                             

Part Two:  Coordinator Responsibilities for Incoming Students

3:30 – 3:45            Maintaining Your ISEP Institutional Profile
3:45 – 4:00            Refreshment Break                               
4:00 – 4:30            Incoming Arrival, On-Campus, SEVIS and Post Exchange
4:30 – 5:00            Wrap Up Q&A
5:30 – 7:30            ISEP Happy Hour (optional) – Continental Pool Lounge (North Moore Street and Lee Highway, Rosslyn, VA)

 

Friday, October 28, 2011

8:00 – 2:00            Information Desk
8:30 – 9:00            Continental Breakfast
9:00 – 9:30           WebIS Training
9:30 – 10:00          Implementing ISEP on Your Campus (outbound and inbound)
10:00 – 10:15        ISEP Membership Standards         
10:15 – 12:00        Round Table Discussions

Topics:          

1. Working with Parents
2. Maximizing Exchange Numbers
3. Risk Management

12:00 – 12:15        Workshop Wrap Up
12:15 – 1:45          Lunch with ISEP Staff and Council of Advisors– Capital View Foyer, 14th Floor
2:00 – 4:30            Visit to ISEP Office (optional)      
            2:00 – 2:20 Office Tour
            2:20 – 3:30 ISEP Regional Updates (International and US) – Program Officers
            3:30 – 4:30      Individual Meetings