Glossary of ISEP Terminology and Codes

General ISEP Terminology
ISEP Member	An institution that participates in both sending and receiving students on ISEP-Exchange and sending students on ISEP-Direct.
ISEP Affiliate	An institution that participates in sending students on ISEP-Direct programs.
US Student	Any student whose home university is located in the USA.
International Student	Any student whose home university is located outside the USA.
ISEP-Exchange	A one-for-one reciprocal exchange between ISEP members. Students pay all fees(tuition, housing and meals) to their home university and a $345 application/placement fee (as of late September 2008) to ISEP.
ISEP-Direct	A study abroad option for students to go abroad to an ISEP member university. An incoming student is not received in return at the home/sending institution. Students pay a $60 application fee, a $500 deposit, and the program cost directly to ISEP.
ISEP Benefits	Services provided to incoming student by host institution including access to courses, housing and meals, orientation.
Site	Refers to the member institution. For example, host site means the same as host university.
Directory	The listing of all ISEP members and a description of their institution and ISEP benefits.
International-to-International	International Members that participate in exchanges with other international members (ie. France and Mexico). This type of exchange was formerly called "multilateral" at ISEP.
Council of Advisors	Advisory group to the President/Executive Director and the Board of Directors on matters related to ISEP program development and implementation and recommends criteria for ISEP membership. Is elected by the ISEP membership and meets at least once annually.
ISEP Ambassador	A returned ISEP student who volunteers on their home campus. These students are nominated by coordinators and ISEP staff and invited to participate each July.

ISEP Documents
Agreement and Terms of Participation	Document signed by all member institutions that defines obligations and benefits.
HIPC	Host Institution Placement Confirmation: sent by ISEP with application to host institution
PPAF	Participant Placement Acceptance Form: Student "contract" with ISEP, home and host institution; forwarded to student upon confirmation; to be returned to ISEP by designated date (includes starred [*] items below)
Conditions of Placement Form*	List of Conditions of Placement which all ISEP students must abide by.
Special Conditions of Placement Form*	Description of conditions the student must meet with their ISEP placement, or important details the student must know before they accept their placement.
Transcript Responsibility form*	Description of Transcript procedure and student's responsibilities in obtaining their transcript from ISEP
Self-Assessment Medical Form*	Student disclosure form regarding any pre-existing medical conditions
IIS	Institutional Information Sheet: Contact and travel information; details relating to benefits. Completed by institution, approved by ISEP and provided to students upon confirmation as part of student contract with ISEP and host institution - participant accepts placement on terms defined in IIS.
ISEP Student Handbook	Predeparture document sent to all ISEP participants. Also available online in Students-Placed.
Online Country Handbook	Specific information about the host country provided to ISEP students
Enrollment Verification Form	List of course for which student has registered at host institution; to be completed by participant after registration and returned to home institution
Host Institution Exit Form	List of courses for which student expects to receive grades; to be completed before departure from host institution and signed by host coordinator

Placement Process and Codes		Code
SM1	Semester 1 - a placement that usually begins in July, August or September
SM2	Semester 2 - a placement that usually begins in January, February, or March
FY	Full academic year
QU	Quarter system rather than semester. May be listed as FY (QU); QU1, or QU2,3
SU	Summer program
Nomination	Decision by home institution to select and nominate student for ISEP program; upon receipt of application, student is entered in ISEP database
Placement	ISEP Central sends application to potential host institution and enters designated host in database	P
Confirmation	Host institution confirms that they accept the student's placement and returns HIPC to ISEP	C
Denial	Host Institution does not confirm student	N
Acceptance	Student accepts placement and submits required documents to ISEP	A
Withdrawal	Student withdraws candidacy	W
Incomplete	Applicant has submitted acceptance form, but PPAF is incomplete due to missing piece(s)*; external comments will indicate the missing piece(s)	I
Placement not Possible / Unplaced	ISEP is unable to place the student	U
Early Return	Student returns home before completing full term of placement	R
Hold	Application is held for consideration in subsequent placement round	H
Extension	Applicant requests extension of placement (subject to approval by ISEP Central, home and host institutions); code entered if request is granted	Pex
Dropped	Nomination cancelled by ISEP, home or host institution, or student fails to meet conditions stated on HIPC	D
Safety concerns	Placement cancelled by ISEP for safety reasons	S
Carry-over	Student placed for period that crosses over two U.S. academic years. No special code, but placement value entered in status report for both years
Dual Placement	Two consecutive ISEP placements made at two different sites for one student