New Coordinator Workshop

October 28, 2010 (Thursday), All Day
October 29, 2010 (Friday), Half Day

Crystal City Hyatt Regency Hotel
2799 Jefferson Davis Highway
Arlington, Virginia 22202
(across the Potomac River from Washington, DC; complimentary shuttle service to/from Reagan National Airport and Crystal City Metro Station)

The New Coordinator Workshop is an essential event for coordinators, advisors, and new members who have joined ISEP in the last year. ISEP Staff and experienced member university Coordinators will guide participants through the basics of our programs and procedures, and explore ways in which we can work together to enhance students’ chances of placement and help them make the most of their ISEP experience. We look forward to welcoming you!

Thursday, October 28, 2010

8:00am – 5:00pm         Registration/Information Desk open all day

8:30am – 9:00am         Continental Breakfast

9:00am – 9:05am         Welcome and Introductions - Jennifer Ewald

9:05am – 9:15am         History and ISEP Overview – Linda Jewell

Part One:  Coordinator Responsibilities for Outgoing Students

9:15am – 9:45am         ISEP Options, Recruiting and Advising – Hilary Hartley

9:45am – 10:00am       Ambassador Program – Nora Tobin and John Grooms

10:00am – 10:15am     Utilizing ISEP Online and Printed Resources – Sue Jackson, Whitworth University; and Livia Kent

10:15am – 10:45am     Application Process – Nancy Campbell

10:45am – 11:00am     Q&A about Advising and Applying – Kristen Aguto

11:00am – 11:15am     Coffee Break

11:15am – 11:40am     Special Considerations for ISEP-Direct – Shelley Devereaux

11:40am – 12:00pm     Implementing ISEP on Your Campus – Kay Forsyth, Utah State University

12:00pm – 1:30pm     Lunch at the Chesapeake Grill – Rooftop Level of Hotel
    
     Transition:

1:30pm - 2:30pm         Placement, Confirmation and Acceptance – Derek Bradley, Caroline Battista and Abby Bates
                        
Part Two:  Coordinator Responsibilities for Incoming Students

2:30pm – 2:45pm        Providing Information about Your Institution – Livia Kent and Jennifer Ewald
                        
2:45pm – 3:30pm        Incoming Arrival, On-Campus, SEVIS and Post Exchange – Linda Stuart and Jessica O’Brien 

3:30pm – 3:45pm        Refreshment Break 

3:45pm – 4:00pm        ISEP Students on Your Campus – Jane Edwards, Iowa State University

4:00pm – 4:30pm        Q&A about Incoming Students – Eike Gundersen

 

Friday, October 29, 2010

8:00am – 2:00pm         Information Desk

8:30am – 9:00am         Continental Breakfast

9:00am – 9:45am         Mock Placement – Alissa Kramer and Spencer Huddleston

9:45am – 11:30am       Round Table Discussions – Clayton Harrington

Round Table Topics:      

1. Working with Parents – Kristy Beavers, Chapman University; and Cooper Jumonville (Note Taker: Eike Gundersen)
2. Internal Institutional Financial Practices: Tuition, Stipends, etc. – Jane Edwards, Iowa State University; and Linda Jewell (Note Taker: Jessica O’Higgins)
3. Maximizing Exchange Numbers – Liliane Spenle, Agnes Scott College; and Aaron Pratts (Note Taker: Joyce Rein)
4. Risk Management – Penelope Pynes, University of North Carolina, Greensboro; and Jennifer Precht (Note Taker: Colleen Corcoran)

ISEP Council of Advisors Delegates for Round Tables: Kristy Beavers, Jane Edwards, Liliane Spenle, Penelope Pynes

11:30am – 11:45am     Workshop Wrap Up – Clayton Harrington

12:00pm – 12:30pm    Demonstration of New ISEP Database – Victoria Bryan

12:30pm – 2:00pm      Lunch at the Chesapeake Grill with ISEP Staff and Council of Advisors – Rooftop Level of Hotel

2:00pm – 2:30pm        Share taxis to ISEP Central Office

2:30pm – 5:00pm        Visit ISEP Office:

• 2:45pm – 4:00pm    ISEP Regional Updates – Program Officers
• 4:00pm – 5:00pm    Individual Meetings with Program Staff Members – Sign-up sheet on site

Registration

Online registration will be available soon. 

New Coordinator Workshop Cancellation Policy

Cancellation of New Coordinator Workshop registrations and requests for refunds must be made in writing. Cancellation requests received by October 12 will be assessed a $25 processing cancellation fee; cancellation requests received after October 12 will be assessed a $150 cancellation fee to cover the cost of meal commitments. Cancellation requests may be e-mailed to Tiffany Jefferson.

The cancellation fee will be deducted from your reimbursement. If payment is made by credit card, a credit will be issued to your credit card account; otherwise, a refund check will be issued. Refunds will be processed after the New Coordinator Workshop.

Hotel Accommodations

Hotel rooms at the Key Bridge Mariott are available October 28 and October 29.  Please contact Tiffany Jefferson for reservation details.

Questions

Please contact Clayton Harrington regarding workshop program content, Tiffany Jefferson regarding hotel accommodations, workshop registration and payment.